Are you involved in the advertising community? Do you work for an agency or larger company that communicates in some way? Do you make cool shit? Do you like seeing other people make cool shit? If you answered yes to any or all of these questions, keep reading because we’ve got an opportunity you won’t want to miss.
SUBMIT AN APPLICATION
AdFed has open positions for the 2024-2025 Board of Directors. We don’t want to toot our own horn (except we are advertisers, so that was a lie and of course we do), but we are pretty awesome and are sure you will want to be friends.
The AdFed Board is a group of hardworking, well-connected professionals that volunteer their time and talents to plan and execute ways to highlight and educate our local advertising community. AdFed offers networking opportunities, seminars, presentations, and industry-focused events to celebrate the Twin Cities’ market strength and global impact. Being on the board means you get cool friends, industry connections, access to the latest and greatest talents, and free stuff (that’s right FREE STUFF).
Here’s a look at what we expect from board members:
- Required attendance of 1.5-hour monthly board meetings, held in-person after work hours (typically the third Tuesday of the month from 5:30-7:00pm)
- Attend monthly 1-hour small group/committee meetings as needed
- Must commit to a minimum of 10 volunteer hours related to The Show (call for entries, invitations, sponsor outreach, day-of setup and/or teardown, award distribution, etc.)
- Are expected to attend all AdFed events and most Ad 2 events – board members attend for free
- Serve a term length of 1 year; President/Vice President may offer renewal for additional years
Sound good? Check out our open roles:
Secretary
Organization and communication are a critical part of the board’s success. A great Secretary will have a knack for details and organizational systems, and will enjoy partnering closely with the AdFed Executive Committee and the Executive Director. Responsibilities include:
- Meetings (Board, Officers, Executive Committee) – Partner with Officers to set meeting dates, agendas, and track deadlines; own calendar invites and attendance tracking; solicit agenda items from board members; prepare and distribute meeting agendas; record, distribute, and file meeting minutes; other comms and follow-ups as needed
- AdFed calendar – Establish and maintain shared marketing and events calendar that includes board meetings AdFed/Ad 2 events
- AdFed job board – Partner with Memberships and Finance, reviewing submissions and keeping the job board up to date
- Information infrastructure – Assist AdFed and Ad 2 board members with navigating Google Drive and locating resources; maintain good organization within Google Drive folders; work with Executive Director to manage Google Workspace and board member permissions
- Record keeping – Partner with Executive Director to maintain complete and accurate board records
Programs (Events) Co-Chair (2 open positions)
We are looking for two individuals to join the Programs team and plan, coordinate, execute, and grow our existing marquee programs (not including The Show). The most successful Programs Chairs are organized, driven, and excited about bringing people together to support the Twin Cities advertising community and further AdFed’s mission and goals. Event planning and project management experience is a plus. Responsibilities include:
- Lead planning for one of the annual marquee events; participate in planning/execution of other marquee events in a support role
- Think strategically and creatively to bring fresh ideas to signature events to support interest, and attendance
- Partner with Sponsorships Chairs to identify and secure sponsors to offset event cost and other expenses
- Develop and submit event/communication brief for each event, including Marcomm needs, and reasonable project timeline
- Develop reasonable budgets for each program; manage costs and revenues to meet or exceed budget; adhere to budget proposal/approval processes
- Identify vendors, venues, speakers, etc., adhering to the proposal/approval process; partner with Executive Committee and Executive Director on contracts and agreements
- Plan and execute events day-of
- Present program results to the board following each event or series, including P&L, attendee feedback, learnings, etc.
- Time commitment will fluctuate based on timing of events; Programs Chairs are welcome and encouraged to establish committees to support their events
Technology Chair
What’s an advertising nonprofit without a good-looking (and good-functioning) website? We’re looking for a Technology Chair who can keep our site on its toes and make sure it’s working as hard as possible for AdFed members, sponsors, partners, and the board of directors. Responsibilities include:
- Own and maintain technology driving the AdFed web platform (WordPress) in collaboration with the Executive Director
- Collaborate with the Executive Director and the Programs team to promote events, including creation of The Book for The Show winners
- Leverage your knowledge of web best practices to ensure accessibility standards are met
- Work closely with Executive Committee and Executive Director to ensure all visual and written communications represents the AdFed brand and meet accessibility standards
- Identify brand-appropriate ways in which AdFed can offer members, sponsors, and partners new and meaningful benefits via our web platform
- Contribute to the team working on the next generation of our digital brand presence
Sponsorships Co-Chair (2 open positions)
Sponsorships can help turn a good board year into a great one. Sponsorships Chairs tend to have a long list of contacts, aren’t afraid to make a cold ask, and enjoy finding opportunities that serve everyone’s needs. These individuals should feel confident in asking our sponsors what we can do to better support them, and uncover creative ways to incorporate them into AdFed programming. Responsibilities include:
- Work with Finance team and Executive Director to determine sponsorship needs for the year
- Partner with Programs Chairs to identify, contact, and secure event-level sponsorships
- Manage sponsor contracts, with approval from Executive Committee and Finance; ensure that deliverables are both achievable and appropriate for sponsorship scope
- Maintain communication with annual cash and in-kind sponsors and ensure deliverables are being met; actively pursue additional annual sponsors
- Meet with agencies, businesses, and brands as needed to build connections and foster involvement with AdFed
- Establish and maintain directory of current, potential, and past sponsors
- Partner with Finance team to ensure sponsor invoices are issued and paid in a timely manner
DEI Co-Chair
We are looking for a Co-Director to partner with AdVocation and further our shared mission of increasing representation within the Minneapolis advertising community. This individual is passionate about DEI efforts, enjoys concepting and implementing strategies, and can think creatively about audience engagement in conjunction with a Co-Director and Advocation. Responsibilities include:
- Work closely with the AdVocation team to build an inaugural annual event
- Reach out to and partner with community leaders already working in this space
- Act as a liaison between AdFed, Ad2, and AdVocation to promote consistency and equity amongst a variety of internal and external stakeholders
- Inform and elevate all AdFed events from the DEI perspective
Not ready to take on a board position? Consider joining a committee or being an AdFed or Ad 2 volunteer. We are always looking for extended support! Please email admin@adfed.org with your resume.